04 Dec The Zoom-erific Top 7
Everything we know about public speaking is shot to bits on Zoom. Eye contact? Not really possible. Hand gestures? Weird. Moving around the room? Nope. Awkward pauses and technical glitches, yeah that’s normal.
The casual nature of working from home has taken much of the formality out of meetings. Since virtual presenting and meetings are here to stay for the near future, it seems like a good time to clean up and sharpen the professionalism of the Zoom game. This is particularly important for marketers who rely on the relational nature of their work to help businesses look and sound their best.
We’ve gathered some best-practice tips from our colleagues and around the internet to help Zoom prezos run smoothly, look and sound professional, and keep your audience engaged.
Drum roll, please. We’ll start at the bottom of the list.
#7 Start meetings with video and audio off
Why is this important? Fumbling with headphones, staring expressionless at the screen while you find or fix something… it all takes away from your engagement. Turn yourself on when you’re ready to be present and in the moment for everyone attending. If you scheduled the meeting and will host, the Schedule Meeting function in Zoom has meeting-entry controls to turn off participant video and audio upon entry. If you’re a participant, Zoom allows you to easily set your own controls using the desktop app. Open the app, click on the upper-right icon, open Settings, and choose video. Under Meetings, click “Turn off my video when joining a meeting”. Then, go to Audio in the left margin and click on “Mute my microphone when starting a meeting.” You’re set.
#6 Hide non-video participants
To show only those participants who are using video during a meeting, turn off non-video participants. Again, this option is in the Settings function of the App under Video. There you’ll find an option to “Hide non-video participants.” While you’re there, you may also want to turn on “Touch up my appearance” under the My Video category.
#5 Talk to the dot
You may be watching the images on your screen, but the only way to make eye contact with your audience is to talk to the dot – your computer’s camera. It seems strange when you’re presenting, but just like in-person meetings, eye contact is important
#4 Chat, Chat, Chat
Help remote meetings flow more smoothly by using the Zoom Chat function to privately communicate and give cues to team members without awkwardly broadcasting the message to the whole group. This is especially helpful when more than one person is presenting and hand-offs occur at various times during a presentation.
#3 Use keyboard shortcuts to quickly control Zoom functions
This is a very handy know-how. Ambient distractions can mess up the best made plans. If the dog starts barking, the vacuum is going or your bored kids start making faces in the window behind you, use these controls to put a lid on it by quickly muting audio and turning off video.
- Windows/PC: ALT – A
- Mac: CMD – SHIFT – A
- Windows/PC: ALT – V
- Mac: CMD – SHIFT – V
#2 Mute Everyone at Once
Yes, you can mute the whole group with a couple of key strokes. This works only for the host, but no more, “hey guys, is that somebody’s dog snoring?”
- Windows/PC: ALT – M
- Mac: CMD – CTRL – M
Ahhh… peace returns to Zoomland.
#1 Temporarily Unmute Yourself
Have you ever been called on for comment by another attendee and fumbled awkwardly with your mouse to unmute yourself before you could speak? Our favorite function by far is the ability to quickly mute/unmute your audio. (Sorry, this doesn’t work when you start talking and the whole group chirps in that you’re still muted.) Just press and hold the space bar, say your piece, then release and you’re back to mute status again. Pretty swift.